Rental Spaces

The German Society rents its spaces by the day only (maximum 14 hours). Individual room prices are listed below. Special pricing arrangements can be made for the rental of more than one room. Please contact the office for more details.

Auditorium $4,000

Library $1,600

Ratskeller $1,000

Leidy Terrace $1,000

Director's Room $500

Otto Haas Conference Room $200

Prices do NOT include: catering services, piano tuning, insurance, or required cleaning/security deposit.

The German Society of Pennsylvania is a 501(c)3 nonprofit organization. In 2005, the Society began renting its space out to help with the general operational costs of an historic building. Our primary mission remains to educate people about the German and German-American contributions to the development of American society. Therefore, we do not offer rental packages like most hotel ballrooms or banquet halls. Instead, you are able to fully customize your special event by using the caterers and vendors you so choose - though we can recommend a few. This is often desirable for those who are on a budget and want to avoid limited selections or price mark-ups tied to a specific location, or those who would like to have a more do-it-yourself wedding. Your rental fee gets you the use of the building, parking lot, kitchen, restrooms, elevator, and the furniture that comes with the space, as well as a supervisory event chaperone.

The Society has a private, fenced and gated parking lot that holds roughly 25-30 cars. Outside of business hours, there is usually plenty of street parking along Spring Garden and the surrounding streets. Some of the street parking has a two hour limit or is metered, and those restrictions are enforced by the Philadelphia Parking Authority. There are also a limited number of parking lots in the neighborhood with weekend hours. 

The German Society rents by each room separately and by the day (14 hours, including set-up and clean-up time), rather than by the hour. We require that your rental period end by 1am. If you'd like to take full advantage of the 14-hour time period and end at the latest possible time, your rental period will be 11am-1am. If you stay past your designated end time, we can keep some or all of your security deposit.

Drop-offs of rented furniture, decorations, alcoholic beverages, etc. can take place from 9am-5pm on the business day before your event. Items can be picked up the business day after your event from 9am-5pm.

We regularly update our Partyspace calendar to show days that we're unavailable and days that we're closed.

Absolutely. In fact, the way you set up the room gives us ideas for how we can decorate for our own events! As long as none of your decorations damage our space (i.e. no nails, tacks or tape), you can use lights, plants, flowers, banners, garland, string lights, etc. Candles and open flames of any kind are prohibited. Tape must be blue painter's tape.

No - we are a smoke-free facility - that includes foyers, doorways and stairways leading into the building. You can smoke on the sidewalk outside, but we kindly ask that you dispose of cigarette butts properly (preferably NOT on the steps or ground outside of our building). The bathrooms, parking lot, and the Terrace are also smoke-free zones. The no-smoking rule includes electronic cigarettes and vapes.

Certainly. We can even give you suggestions as to where to put your music in order to maximize the acoustics in each of our rooms.

All rental spaces in our building are now fully air conditioned. Some kitchens and storage areas (off-limits to guests) do not have air conditioning.

The Society has rectangular folding tables (7ft 1in long, seats 6-8) and accompanying folding chairs that can be put in any arrangement you choose. We also have a limited number of 5ft round tables (each seats 8 comfortably), as well as 6 high-top cocktail tables. If you would like other furniture, you will have to rent those from your caterer or a party supplier. Any items you rent must have rubber caps or protective pads on the feet so as not to scratch the floor.

Any drop-offs must be scheduled between the hours of 9am and 5pm on the last business day before your event. Similarly, pick-up must be scheduled between 9am and 5pm on the first business day after your event. We will be happy to receive your rented items and hand them back over to the rental company again. There is no additional charge for us to receive and return the rented items on your behalf, but we will only accept pre-paid deliveries, and we will not take responsibility for missing items upon delivery or pick-up. We are unable to sign delivery receipts, since we are not familiar with your order or agreement with the party rental provider. We will also refuse any tables, chairs, or other items that do not have protective rubber caps on the feet.

Both the Ratskeller and Auditorium have built-in bars with refrigeration units. These can be used to serve both alcoholic and non-alcoholic beverages. We do not have beer taps or an ice machine. Kegs are not permitted in the building.

Yes. We have an elevator, which will allow guests to access all levels of our building used by the public, including the Library, Auditorium and balcony, street level/Terrace, Ratskeller, and bathrooms.

Yes. We have a small fenced-in courtyard on the 7th street side of our building. The Leidy Terrace was completed in spring 2016 and is accessible from street level and Ratskeller level. A piece of the Berlin Wall with original graffiti stands at the northwest corner of the Terrace. We do not supply any outdoor furniture.

While the Society can certainly recommend a few caterers with which we have established relationships or who have successfully done events on our premises before, we do not have a select list of caterers from which you MUST choose. You may bring in any caterer you choose, or you can even cook the food here in our kitchen(s) yourself. If you decide not to use a caterer, we ask that you hire a professional cleaning company to take on cleaning responsibilities. Click here to see our recommendations for Wedding Vendors.

At the end of your event, you are required to leave the space the way you found it. It needs to be ready to host another event the following day. We require you to either pass this responsibility on to your catering team or hire a professional cleaning team. If the caterers are taking care of cleaning, it is important to communicate clearly ahead of time that their team will be responsible for a thorough cleaning of all the spaces rented, not just the kitchens. You are not required to take your trash with you - you are welcome to use our dumpsters in the parking lot. We inspect our spaces after each event, and if we need to enlist cleaning staff for additional cleaning of the space, we will retain your security/cleaning deposit as stated below.

Yes, there are a few additional fees to consider.

1) Cleaning/Security Deposit: We charge a refundable cleaning and security deposit of $500 ($300 if you're only using the Ratskeller OR the Terrace). If the terms of clean-up mentioned above are not adhered to, the Society will take care of the mess, and therefore will keep your deposit to cover the cost of doing so. If the rooms are left in proper condition, we will fully refund your security deposit. The release or retention thereof is solely at the German Society's discretion. Please keep in mind that our contract is with you. If you entrust the caterer to take care of clean-up, and they do not, we will deduct from your deposit.

2) Insurance: You will need to provide liability insurance for the party. If you will serve alcoholic beverages at your event, you will also need to provide liquor liability insurance. The majority of caterers will provide this on your behalf, and all of the caterers on our Recommended Caterers List will do so as well. If your caterer does not have, or is unwilling to provide it, you may purchase it yourself through a third-party insurance provider. The fee goes directly to the insurance company.

3) Piano tuning: If you would like to use our Bösendorfer grand piano, we charge a tuning fee of $100.

Yes, there are two additional fees.

1) We charge a refundable cleaning and security deposit of $500 ($300 if you're only using the Ratskeller OR the Terrace). If the terms of clean-up mentioned above are not adhered to, the Society will take care of the mess, and therefore will keep your deposit to cover the cost of doing so. If the rooms are left in proper condition, we will fully refund your security deposit. The release or retention thereof is solely at the German Society's discretion. Please keep in mind that our contract is with you. If you entrust the caterer to take care of clean-up, and they do not, we will deduct from your deposit.

2) You will need to provide liability insurance for the party. If you will serve alcoholic beverages at your event, you will also need to provide liquor liability insurance. The majority of caterers will provide this on your behalf, and all of the caterers on our Recommended Caterers List will do so as well. If your caterer does not have, or is unwilling to provide it, you may purchase it yourself through a third-party insurance provider. The fee goes directly to the insurance company.

Yes. Some parties who have rented our space find that, at the end of their celebration, they're left with extra items they purchased specifically for the event that they don't know what to do with. As a IRS-approved 501(c)(3) organization, we will even issue you a receipt for the fair market value of the items to deduct from your taxes.

During the day, the area along Spring Garden Street is well-populated and trafficked. At night, we usually recommend people to walk to their cars in pairs or groups just to deter the approach of any unwanted individuals. Also, the nightclubs along Spring Garden Street tend to come alive at midnight and beyond; therefore, we urge you to take that into consideration when planning your event.

Please do! Call the Society at 215-627-2332 or email info@germansociety.org to set up an appointment.